- What is a good?
A good represent a finished product that is sold in the exact way in which it was acquired form the supplier, no alterations needed.
When considering a good, we think about a finished product/good.
- What is a raw material?
A raw material is a purchased good that will be used only in a smaller quantity from how it was purchased, as an input to a production process of a finished good.
A raw material will never be sold in the exact way in which it was purchased.
When considering a raw material, we think about an ingredient that helps us produce a finished good.
- What a consumable is?
A consumable is a product that you bought, but you're not selling it. For example cleaning products.
- What a package is?
- Invoice registration in Ebriza.
In the application Stock Management in Control Center, select Invoices and click on the + sign in order to make a new invoice registration.
Fill in the information about the supplier and the invoice.
SUPPLIER - Add the name of the supplier from the invoice that we want to register.
INVOICE NO. - Add the registration number of the invoice.
INVOICE ISSUE DATE - Add the date that is written on the invoice/ the date in which the invoice was issued.
!!ATTENTION!! - This field will not save the input from the keyboard. We need to manually click on this field and select the date.
UNIT PRICE - We can select if we want to add the price with or without VAT.
GENERATE NIR (IR) - If we tick this field, after saving the invoice the Entry Invoice Receipt will automatically be generated.
GOOD/RAW MATERIAL - By clicking on the question mark located on the right side of each word we can find an image with a descriptive definition of the concept.
Add the purchased goods.
PRODUCT NAME ON THE SHELF - this is where we add the name of the purchased good exactly as it appears on the suppliers invoice - full name with information about the weight, alcohol or fat values.
STOCK NAME - If a purchased good will be used as a raw material in the production of a finished good, then this is where we add the name of the raw material as it was saved within he company.
For instance, let`s have a look at the following invoice with 5 purchased goods and a concrete example for how the first product is being registered in Ebriza.
1. How to register a purchased good as a GOOD.
Example: Fritz-Kola, 0,33L
Select + Add and enter the complete name of the good, exactly as it is written on the suppliers invoice.
If we can`t find the good in the list, then we will click on the + Add good button in order to save it.
Since the name of the good contains information about the UNIT QUANTITY and MU, these fields will be automatically filled with the data. After checking the VAT we can proceed to saving the good.
The SKU Code will be automatically added everytime we save a new good.
The next step will allow us to decide if the saved good will be passed down as a good or as a raw material. Since we will use this example in order to see the steps for the registration of a good, we will select the "Use as good" option.
After deciding using Fritz-Kola 0.33L as a good, we will fill in the information about the acquisition.
Complete the fields for the quantity and the unit price. All the other information about the UNIT QUANTITY, MU and TOTAL QUANTITY will be filled automatically according to the information given when the good was registered.
2. How to register a good as a RAW MATERIAL.
Example: Orange 500G
Select + Add and enter the complete name of the good, exactly as it is written on the suppliers invoice.
If we can find the good in the list, we will select it and click on edit in order to adapt the name as it is written on the suppliers invoice.
If it`s not in the list, we will click on +Add good.
After editing it`s full name and after pressing the Enter or Tab button, all the other fields will be filled with the information collected from the name.
The SKU Code will be automatically added everytime we save a new good.
The next step will allow us to decide if the already saved good will be passed down as a good or as a raw material. Since we will use this example in order to see the steps for the registration of a raw material, we will select the "Use as raw material" option.
The oranges saved as raw material can be assigned to a pre-existing category in the company that can be general or very specific.
For example, I can create a general category called "Fruits for Juice" where I can gather all the fruits that I can use in order to produce juice if the price range or the quantity needed are similar.
For a specific category, I can choose from my already existing stocks the raw material that I have assigned for the purchased good.
For this example, since we decided to use the oranges as raw materials, we will create a new stock category "Fruits for Juice" in which we will collect among other fruits, also the oranges.
Adding the new stock category:
Saving the new stock category:
In the following, we will have to complete the fields for the quantity and the unit price. All the other information about the UNIT QUANTITY, MU and TOTAL QUANTITY will be filled automatically according to the information given when the good was saved.
3. Invoice Reception Report
After making all the entries and saving the Invoice, if we checked the "generate invoice reception" box, this report will be automatically generated.
In this document we can easily recognize how the purchased goods were registered within the company, respectively as goods or as raw materials.
4. Stock Management Report
The Administration registry also allows me to see which purchased goods are being saved and used in the company as goods or as raw materials.
5. Stock Management - Stocks
Within the Stocks we can see the actual status of the goods and raw materials in real time.
For all the purchased goods that have been registered as goods, in the column REMAINING QUANTITY, I will see the total quantity that I have stocked in Ebriza. For our example, since we have registered 10 bottles of Fritz-Kola each of 0.33L, we have a total of 3.30L.
!!!Atention!!! For the purchased goods saved as raw materials, we will have to follow not only the goods as from the suppliers invoice (Orange 500G) but also the stock category (Fruits for Juice) that we created and where we collect different fruits including the purchased oranges.
The remaining quantity for oranges 500G will be in this case 0 because the whole load was transferred/reassigned to the stock category "Fruits for Juice". In this precise category we will find the entire quantity of all the raw materials included in this stock category.
For our example, we purchased 5 KG of oranges ( 10 x 500G). In Stocks we will notice the 5KG in the REMAINING QUANTITY. Should we buy 5 more KG ob Kiwi, and assign them to the "Fruits for Juice" stock category, than we would have a total of 10KG in this category.
6. Stock Management - History
In HISTORY we can see all the stock movements according to INVOICE ENTRIES, SALES, RESETS, PROTOCOL or RECEIPT CANCELLATIONS.
For our example of purchased good saved as a good - Fritz-Kola 0.33L we notice the DATE of the invoice entry, the invoice number in the DETAILS column, the MODIFIED QUANTITY ( the new registered quantity) and the REMAINING QUANTITY ( the new registered quantity + the quantity we had before the registration of the new invoice).
For our example of a good saved as a raw material, we notice in the GOOD/RAW MATERIAL column the name of our stock category "Fruits for Juice" and in the PURCHASED GOOD column the name of the good saved as a raw material "Orange 500G" .
Furthermore, we see that our 5KG oranges ( 10 x Orange 500G) were assigned to the stock category "Fruits for Juice", we observe the DATE of the invoice entry, the invoice number in the DETAILS column, the MODIFIED QUANTITY ( the new registered quantity) and the REMAINING QUANTITY ( the new registered quantity + the quantity we had before the registration of the new invoice).